Coronavirus Health and Safety Plan
The Adult & Continuing Education Center at York County School of Technology provides lifelong learning opportunities to adult students through traditional classroom didactics and comprehensive skills training. The Adult & Continuing Education Center’s goal is to continue in its mission to provide adult learners with technical and basic skills to prepare them for customer- centered professions that foster continuous learning and contribute to workforce development.
Due to the infectious nature of COVID-19, the Adult & Continuing Education Center halted in- person instruction on March 15th, 2020 but continued Adult Education programs using remote instruction methods. Recent guidance from the local government, Pennsylvania Department of Health (PA-DOH), and the Centers for Disease Control and Prevention (CDC) indicates that resumption of in-person instruction for postsecondary educational programs may occur. A Health and Safety Plan is required to ensure that the health and safety of all individuals is maintained to mitigate and manage risks related to COVID-19. The strategies and protocols listed below address measures to resume in-person instruction while ensuring the health and safety of individuals.
Governor Wolf’s Process to Reopen Pennsylvania
The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:
- The Red Phase: Schools remain closed for in-person instruction and all instruction must be provided via remote learning, whether using digital or non-digital platforms. Provisions for student services such as school meal programs should continue. Large gatherings are prohibited.
- The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing a written Health and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.
Types of Reopening
Based on York County’s current designation and local community needs, the Adult & Continuing Education Center at York County School of Technology has selected the following type reopening, as designated by the Pennsylvania Department of Education (PDE) :
- Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health concern).
- Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some grade levels in-person, other grade levels remote learning). Blended reopening that balances in-person learning and remote learning for all students (i.e., alternating days or weeks).
- Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that would prompt the decision as to when schools will re-open for in-person learning).
|Individual(s)||Stakeholder Group Represented||Pandemic Team Roles and Responsibilities (Options Above)|
|Kirk D Schlotzhauer||Administrator||Plan Development & Response Team|
|Vance Miller||Administrator||Pandemic Response Coordinator|
|Frances Bietsch||Administrator||Healthcare Professional (MSN)|
The policies and protocols of the Adult & Continuing Education Center at York County School of Technology in response to the COVID-19 pandemic are rooted in safety for our local healthcare providers, safety for our staff, safety for our faculty, safety for our students and for the safety of the public that we interact with.
Our primary goals for the Adult & Continuing Education Center’s response to the COVID-19 pandemic are to protect public health while continuing our school’s vital mission of providing quality adult vocational, technical and basic skills education, training and services in a professional, customer-focused atmosphere that fosters continuous learning and promotes workforce development.
The Adult & Continuing Education Center’s plans will be aligned and consistent with local orders and ordinances of York County, as well as the Commonwealth of Pennsylvania’s phased reopening model. We will also follow the published guidelines of the Centers of Disease Control and Prevention (CDC), PA Department of Health (DOH), Pennsylvania Department of Education (PDE), Pennsylvania Department of Transportation (PennDOT), and the Joint Operating Committee and Administration of the York County School of Technology.
Return to the Workplace, Classrooms and Labs
All staff, faculty and students are expected to fully comply with the policies, protocols and guidelines outlined in this Coronavirus Health and Safety Plan. Failure to do so may result in corrective action.
Phased Staffing and In-person Instruction
The Adult & Continuing Education Center will phase in a return of staff and students over time in a coordinated process to ensure appropriate social distancing, availability of PPE (personal protective equipment) and testing capabilities for COVID-19.
The need to reduce the number of people on campus (density) to meet social distancing requirements will continue for some time. Staff and technical programs that can continue to effectively work and deliver curriculum remotely will likely continue to do so until restrictions are eased for larger gatherings.
As staffing on-site increases and operations expand, school administration will closely monitor and assess the potential spread of the virus, as well as existing policies and procedures for mitigation. If localized outbreaks emerge, tighter restrictions, reduced staffing and increased remote instruction may need to be re-implemented.
The school will use several options to maintain required social distancing measures and reduce population density within the building and work spaces.
- Remote Work: Those who can work remotely to fulfill some or all of their work responsibilities may continue to do so to reduce the number of individuals on campus and the potential spread of the COVID-19 virus. These arrangements, which should be approved by the immediate supervisor, can be done on a full or partial day/week schedule as appropriate.
- Alternating Days: In order to limit the number of individuals and interactions among those on campus, we will schedule partial staffing on alternating days. Such schedules will help enable social distancing, especially in areas with large common workspaces.
- Staggered Reporting/Departing: The beginning and end of the workday typically bring many people together at common entry/exit points of the building. Staggering reporting and departure times by at least 30 minutes will reduce traffic in common areas to meet social distancing requirements.
Technical Programs & Training Limitations/Requirements for All:
In all instances, training programs must operate in the manner best designed to prevent or mitigate the spread of COVID-19 and to ensure the safety of the communities in which they are located and the communities they serve. Programs are expected to employ remote or virtual methods of training and instruction whenever possible.
In-person instruction shall employ social distancing measures, universal masking, and/or applicable PA DOH and CDC guidelines. During the yellow phase, class size is limited to 25 or fewer students for in-person instruction whenever possible.
Students must also wear appropriate personal protective equipment (PPE) in all clinical patient encounters and can only participate in training and patient encounters if there is an adequate supply of PPE. Programs should strive to minimize opportunities for personal interaction as such interactions provide greater opportunities for the transmission of COVID-19.
We must continue to be vigilant in our precautions and creative in delivery of the curriculum of our programs. All programs are expected to resume training using a hybrid model of remote instruction as feasible, and hands-on training in the classroom and labs as necessary to provide our students with the skills necessary to successfully complete their respective programs.
Personal Safety Practices
Face Masks/Cloth Face Coverings: Face masks or face coverings must be worn by all staff and students while in the building or on campus when in the presence of others and in public settings where other social distancing measures are difficult to maintain (e.g., common work spaces, meeting rooms, classrooms, etc.). Appropriate use of face masks or coverings is critical in minimizing risks to others near you. You could spread COVID- 9 to others even if you do not feel sick. The mask or cloth face covering is not a substitute for social distancing.
Staff and students are expected to provide their own face mask or face covering. However, disposable masks will be provided by the school, if needed. Disposable masks may only be worn for one day and then must be placed in the trash.
The fabric design or pattern for cloth face coverings should be appropriate for the wear in the school, in accordance with appropriate attire addressed in the student handbook. Cloth face coverings must only be worn for one day at a time, and must be properly laundered before use again. Having a week’s supply of cloth face coverings can help reduce the need for daily laundering.
See details regarding mask use and care below.
Strategies and Protocols
Resuming In-Person Instruction:
- Instruction shall employ a hybrid model of remote instruction for as long as necessary.
- Class sizes shall be limited to 25 or fewer students for in-person instruction with social distancing guidelines in place.
Instruction for clinical, lab, or technical skills shall be limited to meet social distancing measures.
- Testing shall employ social distancing measures, universal masking, and/or applicable DOH and CDC guidelines to the greatest extent possible.
- All staff, faculty, and students must universally wear masks during instruction and while in the education building and/or training sites to maintain applicable DOH and CDC guidelines.
- Faculty and students shall wear their own masks prior to entering the building or training sites. Instructions on homemade masks are available through the PA-DOH: https://www.health.pa.gov/topics/Documents/Diseases%20and%20Conditions/Homema de%20Mask%20Guidance.pdf
- Sanitation of hands, equipment, and supplies shall be performed after instruction and after handling paperwork touched by others.
- Signage for COVID-19 shall be placed in such areas so that social distancing guidelines are reinforced.
- Students will eat lunch in the classroom or parking lot to avoid large gatherings in the student breakroom.
Symptom Monitoring Requirement:
Staff, faculty and students returning to the workplace, classroom or labs must conduct symptom monitoring every day before reporting to school. It is everyone’s responsibility to comply and it is a shared duty as a community to act responsibly. You must be free of ANY symptoms potentially related to COVID-19 or have had evaluation and clearance by a Healthcare Provider to be eligible to report to campus.
The CDC Self-Checker tool shall be used by individuals to assist in making decisions to attend in-person instruction or seek medical care.
For those programs that work in a higher-risk environment for infection with COVID-19 (e.g., medical professions, etc.), your program may require temperature monitoring upon arrival to school and symptom assessment. Instructors will advise their students on this requirement, if applicable, prior to their return to campus, and on where to report when you arrive for screening.
According to the CDC, symptoms may appear 2-14 days after exposure to the virus. At this time, these symptoms include one or more of the following:
- Shortness of breath or difficulty breathing
- Repeated shaking with chills
- Runny nose or new sinus congestion
- Muscle pain
- Sore throat
- New GI symptoms
- New loss of taste or smell
Faculty, staff or students who have any symptoms, including fever of 100.4 degrees Fahrenheit or greater should stay at home and notify the school that you will not be into work or class. Call your healthcare provider. If it is an emergency, call 911. You should self-isolate until cleared by your health care provider to return to work or school.
All faculty, staff, and students who return to campus will be required to complete and sign a Covid-19 Screening and Attestation Form.
- A Covid-19 Screening and Attestation Form shall be employed to screen individuals for symptoms of COVID-19.
- The Covid-19 Screening and Attestation Form is available in a paper and electronic format to assist with various data collection methods.The Covid-19 Screening and Attestation Form is not to be used in place of diagnosing a serious medical condition, individuals will be referred to their healthcare providers for further assessment as needed.
- Covid-19 Screening and Attestation Form results shall be reviewed prior to entering class, lab, or clinicals, and will be maintained in individual student and employee files.
Faculty, staff and students who believe that they fall into the high-risk category may seek ADA accommodations related to returning to campus by contacting the Compliance Officer and requesting accommodation. Students who wish to seek ADA accommodations related to returning to campus should contact the Student Access Services office (1-615-343-9727) to request accommodation.
Mitigating, Containing, and Voluntary Reporting
- Individuals who demonstrate symptoms of COVID-19, who may, or have been exposed shall self-report and be asked to self-quarantine at home and follow the guidelines provided by the PA-DOH and CDC.
- The PA-DOH shall be notified of the details of the event, guidelines provided during that time shall be followed. Campus facilities, classrooms, skills labs, and training sites shall be cleaned and disinfected using cleaning and disinfection methods approved by the Environmental Protection Agency (EPA) and CDC.
- Staff, faculty, and students shall be made aware of the exposure incident and individuals who were in close contact with the infected individual shall be asked to follow PA-DOH and CDC guidelines.
- Individuals exposed or who demonstrate symptoms of COVID-19 shall not participate in in-person instruction and on-campus activities; instead, these individuals should follow guidelines provided by their healthcare provider, PA-DOH, and CDC before returning to work or in-person instruction.
- If it is feasible, hybrid methods of instruction shall be provided to assist the student in meeting course/ program objectives.
- The decision to suspend and resume in-person instruction shall be guided by the PA- DOH and CDC guidelines and recommendations.
Communication with Local Public Health Officials and Voluntary Reporting
Individuals shall utilize the Self-Checker tool provided by the CDC to assist in the decision making process to attend in-person instruction or seek medical advice.
- Individuals shall be asked to self-report if they experience symptoms of COVID-19.
- The PA-DOH shall be notified of the details of an exposure, guidelines provided during that time shall be followed.
Communication with Students, Faculty, Staff, and the Community
- Students, faculty, and staff shall be provided with guidance on completing the CDC Self- Checker and Covid-19 Screening and Attestation Form.
- Students, faculty, and staff who have symptoms, including fever of 100.4 degrees or greater should stay at home and notify the school that they will not be into work or class. They should call their health care provider, and if it is an emergency, call 911.
- Students, faculty, and staff with symptoms should self-isolate until cleared by their health care provider to return to work or school.
- The Director of Adult and Continuing Education Center reports operational changes and situations to the Administrative Director of the school and is accountable to the Joint Operating Committee.
- Vocational and Clinical affiliates communicate guidelines with the school to ensure that students enter a safe and healthy learning environment. These guidelines are shared with students, faculty, and staff.
Strategy to Reinforce Best Practices Related to Hygiene, Sanitation, and Face Coverings on Campus.
- Signage on social distancing and masks is posted outside the campus building to reinforce the PA-DOH and CDC guidelines.
- Additional signage on social distancing, masks, sanitation and hygiene is posted inside the Adult and Continuing Education Center classrooms, facilities, and training labs to reinforce the PA-DOH and CDC guidelines.
- Hand sanitation stations are placed at entrances, exits, classrooms, and skills labs.
- Physical barriers, such as sneeze guards and partitions, are placed at lobby reception desks.
- Each classroom and lab has the following available: Clorox disinfecting wipes, hand sanitizer, nitrile examination gloves, tissues, and COVID-19 signage.
Reopening of the Adult and Continuing Education Center at York County School of Technology entails that priority measures are taken to ensure a healthy and safe learning environment for employees and students during the COVID-19 pandemic. The Health and Safety Plan was developed to assist in managing and mitigating the infectious spread of the COVID-19 virus while students resume in-class instruction. Development of the Health and Safety Plan is based on guidance from the Pennsylvania
Department of Health and the Centers for Disease Control and Prevention. Implementing and communicating strategies and best practices to students, faculty, and staff is key to ensuring everyone’s health and safety. The Adult and Continuing Education Center will continue in its efforts to ensure adult student success and employability in the workforce.