Part Time Bookkeeper

Position Available

Part Time Bookkeeper

Salary

$14.00 – $20.00 per hour

Job Type

Part-Time

Program Area

Skilled Trade

Position Qualifications

  • Highly proficient in Quickbooks, time task and other software required.
  • Proficient and experienced in Microsoft Office software, especially Excel and Word.
  • Ability to engage in a wide variety of job duties in a competent, calm and professional manner.
  • Desire and ability to work at a fast pace and change priorities, as needed.
  • Ability to determine and/or seek answers and methods to perform position duties in efficient and quality manner.
  • Recognize that in this position not all job duties can be identified. “Not my job” is not an acceptable mode of operation or attitude.
  • Ability to work Mondays and Tuesdays and in addition, provide administrative coverage full time in Office Manager’s absence.

Company Name

Legacy Innovations

Phone

Contact Person

Kelli Spackman

Email

kspack@comcast.net

Company Address

Emigsville, PA

Company Website


Description:

Legacy Innovations is looking for a conscientious, detail oriented, flexible and motivated Part-time Bookkeeper. Experience in accounting (QuickBooks) and Excel are required. Experience in payroll and office management are highly desired.

  • We are a parent company of several entities focused on high end design and fabrication. Primarily a world class customer car manufacturing facility, we offer positions where you can grow and take pride in what you do, as well as being part of an internationally recognized team of experts.

The Bookkeeper reports to the Office Manager and assists in providing ongoing stability and support in the administrative function for all business units. The person in this position is responsible for meeting both routine and non-routine timelines and goals established by Supervisor. Specific responsibilities include, but are not limited to, the categories listed below. All job duties are a responsibility for all business units.

Skills and Qualifications Required:

  • Highly proficient in QuickBooks, time task and other software required.
  • Proficient and experienced in Microsoft Office software, especially Excel and Word.
  • Ability to engage in a wide variety of job duties in a competent, calm and professional manner.
  • Desire and ability to work at a fast pace and change priorities, as needed.
  • Ability to determine and/or seek answers and methods to perform position duties in efficient and quality manner.
  • Recognize that in this position not all job duties can be identified. “Not my job” is not an acceptable mode of operation or attitude.
  • Ability to work Mondays and Tuesdays and in addition, provide administrative coverage full-time in Office Manager’s absence.

Job duties may include:

Finance & Accounting – Responsible for the finance and accounting function which is primarily managed through QuickBooks, Time Task and other software.

  • Maintain records for and run Payroll in accordance with company policy and legal requirements on precise schedule set within company.
  • Gather and track information necessary for Customer Invoicing; Accurately invoice customers on timely basis according to set schedule.
  • Keep all Accounts Receivables current and accurate. Track payments and contact customers regularly regarding balances due. Establish a relationship and manage customer questions and concerns independently or by reaching out to internal resources.
  • Keep all Accounts Payables current and accurate. Maintain constant vigilance regarding balances and other account status and issues.
  • Follow and maintain Budgets as required.
  • Maintain all accounting records and perform all accounting related job duties, as required, and on timely basis.
  • Interact with and consult with management and outside accounting experts as needed to maintain finance and accounting integrity.

Office management – Responsible for the general office administrative function.

  • Set up all New Accounts in each function, including for purchasing, discounts and tracking as necessary and in a timely manner.
  • Responsible for Forms and Documents creation and organization, as needed and as a support to organization.
  • Manage computer and software functions as related to job functions, including Time Task, QuickBooks, and others.
  • Administer Benefits as established for each. Respond to inquiries both within and outside the company.
  • Establish and track new customer agreements and deposits.
  • Provide general administrative support to entire organization as needed. Including: planning events, problem solving, research, etc.

Facility – Working with Office Manager responsible for the efficient and orderly function of the facility.

  • Oversee the cleanliness, safety and maintenance of the facility and related functions. Job requirement is to be able and willing to pitch in when and where necessary, but mostly oversee the internal assignments, contracting with or hiring the resources necessary to make sure the facility runs as needed. Examples are: cleaning and maintenance, garbage pick-up, snow removal, etc.
  • Purchase and track supplies that are not specifically related to other positions. For example, cleaning supplies, office supplies.
  • Support other positions and functions in ready resources for events, routine needs, etc.

Job Type: Part-Time

Salary: $14.00 – $20.00 per hour

Physical Setting:

  • Office

Schedule:

  • 8 hour shift
  • Day

Ability to commute/relocate:

  • Emigsville, PA 17318: Reliable commute or planning to relocate before starting work (Required)

Application Questions:

  • Are you available to work day shift on Mondays and Tuesdays each week?
  • Are you available to work full time, as needed, in Office Manager’s absence?
  • Please provide 2 to 3 days and times you could be available to speak briefly by phone. This is an initial screening prior to interviews.

Experience:

Microsoft Excel: 1 year (Preferred) QuickBooks: 3 years (Required)