Finance Assistant

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Description:

COVID-19 vaccination is required. At York County Libraries, the health and safety of our employees are important to us. Therefore, new hires must be fully vaccinated against COVID-19 by date of hire. Individuals requiring a medical or religious accommodation may contact Human Resources.

General Description

Under direct supervision of VP Finance & Advancement, this position supports the clerical and administrative needs of the Finance Department. Responsible for maintaining accurate accounting records and filing systems. Must have working knowledge and experience with accounting systems and practices.

Education & Experience Requirements

• Associate degree in business/accounting required, bachelor’s degree preferred.
• At least two years of accounting or bookkeeping support in a fast-paced environment.
• Proficient with Office 365, Sharepoint, OneNote, Teams, Microsoft Office Suite.
• Experience with accounting software, Sage Intacct preferred.
• Experience with FCC E-rate Universal Service Program for Schools and Libraries a plus.
• Experience as a Notary a plus.
• Child Abuse Clearance; PA Criminal History Check; FBI Criminal Record Check; and Mandated Reporter Training.

General Requirements and Competencies

This position requires someone with excellent attention to detail, a high level of accuracy, strong analytical and problem-solving skills, and a thorough understanding of the importance of confidentiality in the workplace. Must possess a professional demeanor, enjoy being a team player, and able to work collaboratively with cross-functional teams. Must be able to meet deadlines and work on assignments with changing priorities. Excellent communication and interpersonal skills. The ideal candidate will be a reliable self-starter and feel comfortable handling a variety of accounting and administrative tasks.

Duties and Responsibilities

• Accounts payables and receivables. Responsible for accurate coding, posting, and accounting to Sage Intacct. Scans, submits, reviews, and affirms ledger posting.
• Accesses ACH/POS/online and credit card transactions and voids, online pay portals including PayPal Pro, eMerchant, and Stripe accounts.
• Confirms and distributes monthly financial reports, including YCL branch and department reports.
• Prepares monthly invoices for contracts/libraries/other.
• Supports submission and filing all forms and reports for FCC E-rate Universal Service Program. Reconciles/affirms resulting discounts/reimbursements.
• Manages effective filing system for digital and physical files and records.
• Provides administrative and general office support, including filing, office equipment and answering phones, communications with vendors, problem-solving and troubleshooting.
• As-needed backup support to payroll assistant for biweekly payroll processing.
• Provides Notary Services as instructed.
• Other duties as assigned by the Finance Department